Last Updated: October 2026
At New EDM Tracks, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect information submitted through our registration form and related services.
1. Data Controller
New EDM Tracks is the data controller for personal information collected through our submission system.
For privacy-related questions or requests, please contact: [email protected]
2. Information We Collect
When you submit a video, we may collect:
- Artist or label name and contact email address.
- Track title, music genre, and associated metadata.
- Video files, cover artwork, and descriptions submitted for publication.
- Links to your music, website, social media, and optional artist support services.
- Copyright declarations and other confirmations provided through the submission form.
- Submission records and technical information needed to manage uploads, prevent duplicates, and protect the platform against misuse.
We may also process information received through email correspondence and technical information generated when visitors access our website.
3. How We Use Your Data
We use personal information to:
- Process submissions and automatically publish videos on the New EDM Tracks YouTube channel.
- Review published content for quality and compliance with our guidelines.
- Generate video descriptions containing the information and links you provide.
- Manage copyright issues, duplicate submissions, spam prevention, and video removal procedures.
- Send operational emails, including notifications when videos have been added to playlists or when copyright issues arise.
- Maintain the security and proper operation of our website and submission system.
- Respond to inquiries and requests concerning personal information or published content.
We do not use your contact information for unrelated marketing without an appropriate legal basis.
4. Legal Basis for Processing
We process personal data in accordance with the General Data Protection Regulation (GDPR).
Depending on the purpose, our legal basis may include:
- Contractual necessity: Processing required to provide the submission and promotional services requested by the artist.
- Legitimate interests: Maintaining platform security, preventing duplicate submissions and spam, managing operational records, and protecting the integrity of New EDM Tracks.
- Legal obligations: Processing required to comply with applicable laws.
- Consent: Processing based on consent where required, which may be withdrawn in accordance with applicable law.
5. Data Storage and Automation
Google Forms, Drive & Sheets: We use Google’s services to collect and manage submission information, metadata, and uploaded files.
Google Cloud: A cloud-based application transfers submitted videos and thumbnails from Google Drive to our YouTube channel.
Make.com: Automated workflows process submission information, organize metadata in Google Sheets, and coordinate publication.
Temporary File Storage: Uploaded videos and thumbnails are temporarily stored on Google Drive. If necessary, files remain in a processing queue until they can be transferred to YouTube.
Automatic File Deletion: After successful transfer to YouTube, the corresponding video and thumbnail files are automatically deleted from Google Drive.
Submission Records: Submission information and metadata are stored in Google Sheets for administration, duplicate detection, spam prevention, copyright management, and other operational purposes.
These records are not automatically deleted. They are retained for as long as necessary for these purposes and are deleted or anonymized when no longer required.
Email Services: We use Google Workspace to manage email communication associated with New EDM Tracks.
6. Third-Party Services
New EDM Tracks uses third-party services, including Google Forms, Google Drive, Google Sheets, Google Cloud, Google Workspace, YouTube, Make.com, and Cloudflare.
These services support our website, email communication, submission processing, data storage, security, and video publication.
Information included in your published video description, such as artist contact details, social media profiles, and external links, will be publicly visible on YouTube.
Third-party service providers may process personal information in accordance with their applicable privacy policies and contractual arrangements.
Depending on the provider and its infrastructure, personal data may be processed outside the European Union or European Economic Area. Where required, such transfers must be protected by appropriate safeguards under applicable data protection law.
7. Your Rights Under GDPR
Subject to applicable law, you may have the right to:
- Access the personal information we hold about you.
- Request correction of inaccurate information.
- Request deletion of your personal information.
- Restrict or object to certain processing activities.
- Receive your personal data in a portable format where applicable.
- Withdraw consent where processing is based on consent.
You may also request removal of your published video by contacting New EDM Tracks directly.
To exercise your rights, contact:
We will respond without undue delay and normally within one month, as required by GDPR.
Requests for deletion will be assessed in accordance with applicable law. Certain information may need to be retained where a valid legal basis continues to apply, including records reasonably necessary for security, abuse prevention, or legal claims.
You also have the right to lodge a complaint with a relevant data protection supervisory authority, including the Danish Data Protection Agency (Datatilsynet).
8. Changes to This Policy
We may update this Privacy Policy to reflect changes in our services, technology, or legal requirements.
The latest version will always be available on our website.